Author Topic: 2018 LDTR Annual General Meeting - 20th August 2018  (Read 673 times)

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Offline Nate

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2018 LDTR Annual General Meeting - 20th August 2018
« on: July 17, 2018, 09:26:52 PM »
The 2018 Annual General Meeting

The 2017-2018 year was huge for LDTR. A lot of behind the scenes work went on to help improve the mountain biking scene at Lysterfield Park. None of this possible without the hard working volunteer committee for LDTR who put in countless hours to improve the park for everyone. Now we need some new faces to step up and help us continue the vision we've started.

DATE: 20th of August at 7PM until approx 9pm.
LOCATION: Lysterfield Park Visitors Centre (former Trailmix building)

All positions for the committee in the 2018-2019 year are up for nomination. Anyone can nominate themselves to join the committee.
Multiple nominations for one position can occur, with the vote at the annual general meeting being who is decided to get the position.

Below are the posted positions up for nomination. To nominate for a position, please reply to this forum thread with the position your interested (having a forum account is essential to being on the committee).

If you're not sure about joining the committee or are concerned about commitment, shoot us an email and we'll help clarify anything you might want to ask before you nominate.
Nominations can be done through this forum (if you're unable to make it on the 20th August) or you can attend on the night and nominate. If you're choosing to attend on the night, it would be ideal to also post up on the forum beforehand.

Why would you want to join the LDTR Committee?
Volunteering as a committee member for LDTR not only brings value to the park and the club, but you'll end up finding a new perspective on the sport and your value in what it takes to make Lysterfield Park a great riding destination.
You get to work alongside an enthusiastic bunch of local mountain bikers who all have a passion for wanting to see the mountain biking scene at Lysterfield Park grow. Joining the committee allows you to have a say. If you have an idea that you want to help with or drive, nominate for a position now. If you're educated or have any experience in the industry/sport or a role which can support the club, you can help add value to the trails you love to ride. Watch yours and others' ideas flourish into reality.
You will get to learn the history of the park, the club, how we work with the land manager and other stakeholders. Joining the committee allows you to have more in depth knowledge around how processes are handled and why decisions are made by the club.
At the end of the day, being on the committee will not only elevate your passion for wanting the mountain bike trails and community at Lysterfield Park to succeed, but you'll also grow as an individual the more you aim to contribute.


The positions up for nomination are:

President:
•   Overall responsibility of the club, to ensure that the club is managed as per club regulations and that we meet all our legislative requirements.
•   To grow the club financially and membership base.
•   To assist all committee members in their positions
•   To be the official voice of the club and to communicate to Parks Victoria and any member from the public.

Vice President:
•   Assist the President in duties that he is responsible for, to fill the president’s role when away or unable to carry out his responsibilities.
•   Assist Communication with Parks Victoria on all issues
•   Assist Control of Trail building days.
•   Assist other committee members if required

Secretary:
•   Responsible for all administration duties and record keeping.
•   Assist in communications with IMBA, MTBA and Members
•   Assist in retaining current members and assisting in collection of monies owed by current and new members
•   Contacting newly paid members welcoming to club and making sure they receive membership card and welcome pack.
•   Assist in Club Treasure were required.

Treasurer:
•   Responsible for accounts of the club
•   Accounts payable and receivable
•   To make sure account ledger is up to date and audited annually
•   Assist Secretary in contacting current members to re-new membership.

Marketing Membership/ Grant / Government:
•   Drive ideas and benefits of being LDTR club Member
•   Increase revenue for club to buy tools or pay for contracted works
•   Increase membership base
•   Drive club into new areas and create club image
•   Hunt down Government Grants and fill out all required paper work
•   Open a line of communication to local MP’s and Local Councils
•   Assist in growing membership base via social media and Paper media

Advocacy Manager:
•   Your goal is to push for a more positive mountain biking scene at the park and for the sport in the area.
•   You will work on past and present projects that the club has set up with land managers and other stake holders and work hand in hand with those stakeholders with the aim of creating a successful outcome for the mountain biking community.
•   Negotiate, mediate and communicate effectively with the land manager, sporting brands, private corporations and other key community stakegholders to advocate for the club and the sport at Lysterfield Park.
•   You will work effectively with other key committee members, especially the Marketing membership/Grant/Government role.


IT Technologies/ Social Media Coordinator:
•   Co-Ordinate website, forum and keep us up to date with new technologies
•   Better utilise existing IT to advertise club (Facebook/Instagram)
•   Build on existing website and drive improvements
•   Online store ( revenue )
•   Create photo and video content for the club to promote our work throughout the year

Head Trail Building Co-Ordinator
•   Manage all major projects of trail building that require more expertise or quality focused outcomes.
•   Manage trail day work flow and have all members sign register which the assitant trail build co-ordinator has not created
•   Help drive initiatives to increase volunteer trail builders
•   Help Develop new trails and assist VP in seeking approvals etc.
•   Purchase of specialist tools materials for the club and trails
•   Liaise with Parks Victoria on any documents and safety requirement processes that need to be implemented.

Assistant Trail Building Co-Ordinator
•   You will assist the Head Trail Building Co-ordinator by carrying out smaller trail builds (e.g. -  Drainage builds, simpler focused builds).
•   You will assist with paper work, admin, setting up the event posts for the build, creating any park connect activities and reporting to Parks Victoria.
•   You will liase with Parks Victoria and communicate any incidents that arise on a build.

Social ride & Skills Coordinator
•   Coordinate social rides, women's social rides and skills sessions
•   Promoting rides & Skills sessions
•   Coordinating Instructors and ride leaders
•   Managering Instructors credentials.

Race Coordinator
•   Coordinate The summer FFLL series, Annual VES race and potential inter-club races
•   Organize prizes for FFLL series
•   Submitting race permits
•   Organise sponsors
•   Manage volunteers
•   Process moneys and license forms taken on race day.

Junior Program Coordinator
•   Coordinate regular (monthly) junior social rides.
•   Coordinate regular (bi-monthly) junior skills sessions or on-going Skills program
•   Coordinate a junior squad for FFLL races
•   Liaise with Social Coordinator for Family Social rides

General Committee Member:
•   You will aim to assist other committee members when needed.
•   Listen in on committee meetings and working group meetings to provide support and ideas when required.
•   Have a voice in how LDTR runs by voting for decisions.

We hope to see you there!

Cheers,
LDTR
« Last Edit: July 24, 2018, 06:18:47 PM by Nate »
LDTR Social Media & Head Trail Builder

Offline Nate

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #1 on: July 21, 2018, 10:32:40 AM »
Praveen has nominated for Assistant Trail Build Coordinator or also General committee

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LDTR Social Media & Head Trail Builder

Offline Nate

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #2 on: July 21, 2018, 10:34:03 AM »
I nominate myself for IT Technologies/Social media technologies, with the hopes that someone will take up the reigns of head trail builder.

Cheers,
Nate.
LDTR Social Media & Head Trail Builder

Offline Mike

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #3 on: July 22, 2018, 06:46:49 PM »
I nominate myself for the secretary position.

Cheers,

Mike

Offline Brossie (Tim)

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #4 on: July 25, 2018, 10:31:51 PM »
I’ll nominate for the Race & Social coordinator role.
Keep Rollin' Rollin' Rollin.

Offline doversby (Daz)

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #5 on: July 26, 2018, 01:16:56 PM »
I am relinquishing my role as VP and will be nominating for Social Ride and Skills Co-ordinator.
Brossie and i have discussed combining and managing Races and Skills/Socials into one and managing as a whole.
We feel planning out Races events Skills etc is of benefit and will be able to role out an annual calendar.

Offline Travis22

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #6 on: July 29, 2018, 01:52:59 AM »
Ill stick my hand up for General Member.

Travis.

Offline CKaos

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #7 on: August 03, 2018, 09:43:12 AM »
Hi all,

Could you trust me with your trails? If so, I'll put my hand up to work in that space.

Craig.

Offline neb

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #8 on: August 03, 2018, 02:35:05 PM »
I nominate for the Advocacy Manager role


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Offline Brossie (Tim)

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #9 on: August 10, 2018, 04:34:21 PM »
Pre AGM Sausage sizzle and drinks at 6.30pm.

Food and non alc drink are free. BYO is fine.
Keep Rollin' Rollin' Rollin.

Offline Mike

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #10 on: August 11, 2018, 11:22:04 AM »
I have received an email nomination from Mark Trotter for general committee.

Offline Uphillcursing

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #11 on: August 12, 2018, 09:04:02 PM »
I will nominate for general member if needed for numbers.

Offline dbriding

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #12 on: August 13, 2018, 02:47:46 PM »
I'll nominate for General Committee Member, but if needed, could possibly extend that to "Marketing Membership/Grant/Government" (I have some experience in administration and writing of grants).

Darren

Offline Brossie (Tim)

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #13 on: August 13, 2018, 09:17:30 PM »
Thanks Darren and Andy. We can definitely use you on the committee.
Keep Rollin' Rollin' Rollin.

Offline Griff the Goat

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Re: 2018 LDTR Annual General Meeting - 20th August 2018
« Reply #14 on: August 16, 2018, 03:47:44 PM »
I nominate for Treasurer

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